2023 Nov | Volume 193

Smart Use of Campus Project Accounts

It is common for colleagues to apply for Project Accounts to provide a consistent and professional contact point, promote teamwork, or share documents securely & centrally.  As the number of project accounts and the volume of data stored grow, it is crucial for Project Account coordinators to adhere to these healthy usage tips to prevent any loss of data, data breach, or obstruction of workflow:

  1. Use Microsoft Purview Information Protection (MIP) to encrypt sensitive data.

  2. Regularly examine which files/folders are shared. To begin, generate a Sharing Report from OneDrive > Settings > OneDrive Settings > More Settings > Run sharing report.

  3. Regularly review email forwarding and other email rules.
  4. Archive data when the project account is no longer in use (e.g. after the project's conclusion) and notify ITSC to close the account.
  5. Ensure the account coordinator/owner is appropriately transferred away from departure staff.
  6. Respond timely before the Project Account expires to avoid lockout and resulting workflow disruption. ITSC will regularly review and proactively remove expired accounts.

Forgot what project accounts you’ve owned? Check here for details!

We appreciate your support and hope you find these tips helpful!

back to issue
More Articles

Exploring AI Chatbots in Teaching and Learning at CUHK

Smart Use of Campus Project Accounts

4 Key ITSC Supports to Boost Your Study Efficiency

Crushing Ransomware: Your Ultimate Battle Plan

Implementation of CUPIS Technology Stack Upgrade Project

Congratulations Graduates: How to Make the Most of Alumni IT Services

Holiday Reminder – Shut Down Unused Computers and Devices

Christmas & New Year Opening Hours of User Areas / Learning Commons

Copyright(c) 2024. All Rights Reserved. The Chinese University of Hong Kong.