Two CUSAP e-functions have been rolled out in January 2021 to all departments/units. Here we summarize the features and benefits of the 2 new functions:

1. E-Invoicing and E-Receipts Functions (e-CI&RV)
   • A centralized system with decentralized functions like invoice creation / sending, receipt booking, enquiry of past invoices and overdue information for D/Us.      
   • Most invoice information and fields are pre-printed, pre-filled or searchable.    
   • Auto-sending of overdue reminders to customers plus overdue report with ageing analysis.

2. University Suppliers’ Directory (USD)

• Quicker display of supplier search result.
• New search functions by category number and category name.
• Multiple fields search at the same time.
• User-friendly function to filter and sort searched results which can easily be exported to excel file.
• A way to add/view ratings and comments about the suppliers.
• Display a list of suppliers penalized by the University.

Enquiries / Comments: CUSAP@cuhk.edu.hk
Project Details and Use of CUSAP: CUSAP project website Finance Office - CUSAP (cuhk.edu.hk)

* According to Finance Office’s plan, the existing Debit Note System (a FNO-monitored system with no decentralized functions) will be gradually phased out and fully overtaken by the e-CI&RV system in about 6 months’ time.  And having the e-payment workflow launched for almost one year, the manual workflow for settling supplier invoices will no longer be accepted starting from April 2021.  Department / units are recommended to switch to e-payment, e-invoicing and e-receipt functions in CUSAP.